Made for DJs
Prepare Every Event From Booking to Load-In
Also useful for: people in Creative
75 min
Advanced
Communication
Organize a Group Event
Build a final event command sheet that catches missing details, resolves conflicts, and guides the job from pre-event confirmation through venue load-in.
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Use this when
You have a booked event approaching and need to turn contracts, messages, timelines, playlists, venue notes, and payment records into one reliable operating plan.
You'll need
- Event basics
- Contract and package
- Client updates
- Event timeline
- Music direction
- Venue logistics
- Equipment plan
- Event contacts
- Payment status
- Current concerns
You'll get
- Every source conflict identified and resolved or flagged
- Every departure blocker assigned a next action
- Every formal cue tied to a time, track, version, and cue owner
- Every venue constraint reflected in the load-in or equipment plan
- Final payment status clearly recorded
- Client confirmation ready to send
By the end of this playbook
You will have:
- Every source conflict identified and resolved or flagged
- Every departure blocker assigned a next action
- Every formal cue tied to a time, track, version, and cue owner
- Every venue constraint reflected in the load-in or equipment plan
- Final payment status clearly recorded
- Client confirmation ready to send
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Wedding reception at Harbor Loft on October 17 for 165 guests. Contracted performance is 6:00 PM to 11:00 PM, with cocktail music starting at 5:30 PM. The package excludes ceremony sound. The planner moved introductions to 7:05 PM, and the couple added a private last dance. The client also asked about outdoor ceremony coverage yesterday. The balance is $600 and still appears unpaid. The first-dance playlist link points to a live version, but an earlier email names the studio version. Terrace power capacity isn't confirmed. Load-in uses a freight elevator available only from 2:30 PM to 4:00 PM. My primary and backup playback devices are ready, but I don't have a second independent power option for the terrace.
Sample assembled prompt
DEPARTURE READINESS: HOLD FOR CONFIRMATION BLOCKERS... Final $600 balance: Invoice shows unpaid. Confirm receipt or payment plan before... Owner: DJ. Contact: client. 2. First-dance version: Two sources conflict. Playlist links to a live version;... Obtain written selection and exact start... Owner: client. 3. Terrace power: Circuit capacity and... Owner: venue manager. CONFIRM BEFORE DEPARTURE 1. Ceremony request: Not included in the... Confirm whether the request is withdrawn... 2. Freight elevator: Confirm vendor check-in... 3. Private last dance: Confirm room-clear... RUN-OF-SHOW CHECKPOINTS 2:30 PM - Enter... 2:40 PM - Begin freight-elevator load-in. 3:10 PM - Main system placement... 4:15 PM - Full line check... 5:15 PM - Terrace playback ready. 5:30 PM - Cocktail music begins. 6:20 PM - Confirm wedding party... 7:05 PM - Introductions. 7:15 PM - First dance using... 10:55 PM - Guest exit transition. 11:00 PM - Private last dance... CLIENT CONFIRMATION QUESTIONS 1. Please confirm the exact first-dance version... 2. Please confirm whether ceremony sound... It is outside the current package... 3. Please confirm the private last-dance... 4. My invoice still shows a... Please confirm payment status. TOP RISKS - Unapproved ceremony scope...