01
Gather the request facts
Separate the requested change, stated work limits, affected duties, dates, current actions, and missing details.
Made for Human Resources Specialists
Respond to an Accommodation Request
25 min
Advanced
Communication
Communicate Better
Clarify the request, document job-related limits, draft the immediate response, and flag questions for specialist review.
We'll use them to write your prompt.
Completed ✓
Make Your Play
Give us the situation. We’ll build the prompt.
Turn a sensitive request into a clear, consistent record while avoiding assumptions, unnecessary medical questions, or an early decision.
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What you'll do
This is the plan inside your prompt. Add your details first. Then follow these steps with ChatGPT or Claude.
02
Check the response path
Compare the facts with the supplied policy and identify immediate actions, decision limits, related HR processes, and escalation triggers.
03
Prepare the response and record
Draft the employee message and internal case note, then check both for promises, assumptions, unnecessary medical questions, and missing follow-up dates.
Make Your Play
Respond to an Accommodation Request
Tell us what the prompt needs to know
Start with the questions below. Each answer personalizes the playbook and builds the prompt you’ll use at the end.
Your situation
Paste or summarize the employee's request, including the requested change and any dates mentioned. Remove identifying details when possible.
0/10000
Describe the essential duties, schedule, work location, physical demands, and any immediate safety concerns.
0/10000
Paste the relevant policy sections or describe the normal accommodation intake and escalation process.
0/10000
List messages, decisions, temporary changes, or manager actions that have already occurred.
0/10000
Describe key dates, current work barriers, deadlines, and any request for immediate support.
0/10000
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What you'll do
Check a step when you finish it.
01
Gather the request facts
Separate the requested change, stated work limits, affected duties, dates, current actions, and missing details.
02
Check the response path
Compare the facts with the supplied policy and identify immediate actions, decision limits, related HR processes, and escalation triggers.
03
Prepare the response and record
Draft the employee message and internal case note, then check both for promises, assumptions, unnecessary medical questions, and missing follow-up dates.
Fill in the fields above to generate your prompt preview.
Assembled prompt
Beginner instructions
Replace each placeholder with the facts available today. Remove names, diagnoses, and medical details that aren’t needed. Treat the result as a draft for review, not an approval or denial decision.
Advanced instructions
Compare the draft against the current accommodation policy, applicable jurisdiction, collective bargaining terms, and established escalation path. Check that every conclusion is tied to a supplied fact or policy section before using it.
Use this when
You received a workplace accommodation request and need to acknowledge it, gather missing facts, check the relevant policy, and decide what needs specialist review.
You'll need
- Accommodation request
- Job duties and work setting
- Policy context
- Response so far
- Timing and urgency
You'll get
- The request separated into stated facts, open questions, and assumptions
- Only job-related follow-up questions included
- The immediate response documented
- Policy gaps and specialist review points flagged
- A response message and internal case note ready for review
By the end of this playbook
You will have:
- The request separated into stated facts, open questions, and assumptions
- Only job-related follow-up questions included
- The immediate response documented
- Policy gaps and specialist review points flagged
- A response message and internal case note ready for review
Examples
Progress 1 of 3