Made for DJs
Run the Final Week Event Check
Also useful for: people in Creative
35 min
Intermediate
Events & Celebrations
Improve Operations
Turn scattered event details into a confirmed run-of-show checklist, open-question list, and backup plan before loading the first speaker.
Create a free account to save your progress and use this Playbook.
Use this when
Your event is three to seven days away, and the final timeline, music cues, venue logistics, contacts, gear, and payment details need one last check.
You'll need
- Event basics
- Timeline and cues
- Names and pronunciations
- Music notes
- Venue logistics
- Gear and backup plan
- Contacts and administration
You'll get
- Every checklist section reviewed
- Every item given a clear status
- Conflicting instructions identified
- High-risk questions sent to the correct contact
- Names and pronunciations confirmed or flagged
- Music cues tied to usable timeline points
By the end of this playbook
You will have:
- Every checklist section reviewed
- Every item given a clear status
- Conflicting instructions identified
- High-risk questions sent to the correct contact
- Names and pronunciations confirmed or flagged
- Music cues tied to usable timeline points
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Wedding reception, October 18, Harbor Hall, 140 guests. Load-in begins at 2:00 PM through the west service door. Setup deadline is 4:45 PM. Cocktail hour starts at 5:30 PM. The couple's entrance is listed at both 6:35 PM and 6:40 PM in different documents. The best man's last-name pronunciation is missing. One dedicated power circuit is promised, but the outlet location is unknown. A $600 balance is due three days before the event. Backup laptop and compact controller are ready, but spare audio adapters aren't packed.
Sample assembled prompt
READINESS CALL: READY WITH OPEN ITEMS... Confirm the couple's actual entrance time... 2. Confirm the dedicated power outlet... 3. Get the best man's last-name... 4. Confirm receipt of the $600... 5. Pack spare audio adapters and... Conflict scan: - Couple entrance appears... - The first dance has no... Final-week checklist: - Confirmed: Event date,... Who will cue me when you're... Also, could you send a phonetic... Which ballroom outlet is on the... Please also confirm that west-door load-in...