01
Separate the original and extra work
Compare the current scope with the new request so the change order covers only added or revised work.
Made for Independent Contractors
Send a Change Order for Extra Work
Also useful for: people in Freelancers
15 min
Beginner
Business & Entrepreneurship
Have a Money Conversation
Document extra work and get written approval before it changes the project.
We'll use them to write your prompt.
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Make Your Play
Give us the situation. We’ll build the prompt.
Protect your time and payment by putting the added scope, fee, schedule change, and approval terms in writing before extra work starts.
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What you'll do
This is the plan inside your prompt. Add your details first. Then follow these steps with ChatGPT or Claude.
02
Draft the change order
Turn the confirmed change into a client-ready document with the fee, schedule, deliverables, responsibilities, and approval terms.
03
Check and prepare the send
Check every amount, date, and promise against the agreement before sending the change order.
Make Your Play
Send a Change Order for Extra Work
Tell us what the prompt needs to know
Start with the questions below. Each answer personalizes the playbook and builds the prompt you’ll use at the end.
Your situation
Describe the work already covered by the current agreement, including key deliverables and limits.
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Describe the extra work the client requested and when the request was made.
0/10000
Enter the full added fee, including the currency and any deposit or payment timing.
State how the request changes milestones, delivery dates, or turnaround time.
0/10000
List the exact deliverables that will be added, removed, or changed.
0/10000
List anything the client must send, decide, review, or approve for the change to stay on schedule.
0/10000
Enter the date and time by which written approval is needed.
This playbook was updated. Review your inputs before copying.
What you'll do
Check a step when you finish it.
01
Separate the original and extra work
Compare the current scope with the new request so the change order covers only added or revised work.
02
Draft the change order
Turn the confirmed change into a client-ready document with the fee, schedule, deliverables, responsibilities, and approval terms.
03
Check and prepare the send
Check every amount, date, and promise against the agreement before sending the change order.
Fill in the fields above to generate your prompt preview.
Assembled prompt
Beginner instructions
Copy the relevant terms from the current agreement, then describe only what is changing. Use exact fees, dates, and deliverables whenever possible. Review the draft before sending it.
Advanced instructions
Add a change order number, reference the original agreement date, and match the approval method required by the existing contract. Check whether the added work affects deposits, milestones, expenses, or cancellation terms.
Use this when
A client asks for work that isn't covered by the current agreement, or a request will change the fee, schedule, or final deliverables.
You'll need
- Current project scope
- Client's new request
- Added fee
- Schedule impact
- Revised deliverables
- Client responsibilities
- Approval deadline
You'll get
- The original and added scope separated
- The added fee and payment timing stated
- The schedule impact and revised deliverables listed
- The client's responsibilities included
- A written approval deadline included
- Work held until written approval
By the end of this playbook
You will have:
- The original and added scope separated
- The added fee and payment timing stated
- The schedule impact and revised deliverables listed
- The client's responsibilities included
- A written approval deadline included
- Work held until written approval
Examples
Progress 1 of 3