Made for Independent Contractors
Send a Clear Change Order
Also useful for: people in Entrepreneurship
35 min
Intermediate
Business & Entrepreneurship
Communicate Better
Talking About Money
Document changed work, added cost, schedule impact, replaced scope, and the approval needed before the changed work moves ahead.
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Use this when
A client asks to add, remove, replace, or revise work after approving the original scope, especially when the request affects price or timing.
You'll need
- Original scope
- Requested change
- Effect on the original scope
- Price details
- Schedule effect
- Current work status
- Approval requirements
- Project details
You'll get
- A client-ready change order with the project and change identified
- Original, added, removed, replaced, and unchanged work clearly separated
- Price, payment, and schedule effects documented
- Assumptions and missing decisions clearly marked
- Written approval requirements and paused work stated
- A send-ready email and pre-send check completed.
By the end of this playbook
You will have:
- A client-ready change order with the project and change identified
- Original, added, removed, replaced, and unchanged work clearly separated
- Price, payment, and schedule effects documented
- Assumptions and missing decisions clearly marked
- Written approval requirements and paused work stated
- A send-ready email and pre-send check completed.
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Original scope: Paint living room and hallway walls for $2,400, using the approved warm white color. Trim, ceilings, and other rooms are excluded. Requested change: Add the kitchen and switch the living room to navy after the original paint was purchased. Scope effect: Kitchen is added. Living room color is replaced. Hallway stays unchanged. Original paint can't be returned. Price: $480 added labor, $210 added materials, $690 total increase due before changed work starts. Schedule: Two added workdays. Approval needed by May 16 to keep current crew dates. Status: Started but change work is paused. Approval: Written approval by email and payment of added material costs. Project: Jordan Lee, 18 Pine Street, original estimate accepted May 2, change order CO-02.
Sample assembled prompt
CHANGE ORDER CO-02 Project: 18 Pine... Original scope affected - Living room... - Kitchen walls: Added to the... - Hallway walls: Unchanged. - Trim and ceilings: Still excluded. Price adjustment - Added labor: $480... Schedule adjustment The change adds two... Written approval is needed by May... Approval after that date may require... Assumptions and exclusions The original paint... Kitchen trim, kitchen ceiling, and wall... Authorization Changed work is paused until... Client approval: ____________________ Date: ____________________