Made for Graphic Designers
Send a Clear Scope Change Notice
Also useful for: people in Creative, people in Designers
20 min
Beginner
Creative
Graphic Designer
Communicate Better
Career outcome:
Avoid Professional Risk
Document a design request that falls outside the agreed scope and send a clear path for approving the added work.
Create a free account to save your progress and use this Playbook.
Use this when
A client asks for a new format, concept, deliverable, audience, or creative direction that wasn't included in the approved scope.
You'll need
- Project name
- Original scope
- New request
- Work completed
- Added fee
- Timing impact
- Approval method
- Relationship context
You'll get
- The original deliverables and new request clearly separated
- The added work, fee, and timing stated without ambiguity
- The approval requirement placed before further work
- A client-ready notice checked against the project agreement
- An internal scope change note saved with the project record.
By the end of this playbook
You will have:
- The original deliverables and new request clearly separated
- The added work, fee, and timing stated without ambiguity
- The approval requirement placed before further work
- A client-ready notice checked against the project agreement
- An internal scope change note saved with the project record.
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Project name: Northstar Coffee packaging refresh Original scope: One packaging concept, two revision rounds, and final print files for one 12-ounce coffee bag. New request: A second visual concept and a bottle label for a new cold brew product. Work completed: The first bag concept has been presented, and the color palette and illustration style were approved. Added fee: $450 Timing impact: Final delivery moves from May 12 to May 16. Approval method: Signed change order Relationship context: Repeat client with a strong working relationship.
Sample assembled prompt
Subject: Scope update for Northstar Coffee... Expanding the visual system to a... The current scope covers one packaging... The requested second concept and cold... The added work would include: -... With approval, the final delivery date... If you'd like to move forward,... I'll begin the added work once... If you'd prefer to keep the... Best, Jordan Internal note: Client requested...