Made for General Contractors
Send Client Updates That Prevent Surprises
Also useful for: Project Managers, people in Skilled Trades
30 min
Intermediate
Communication
Communicate Better
Send a clear weekly project report that separates confirmed facts from forecasts and makes every client decision, cost change, and deadline easy to see.
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Use this when
You need to send a weekly construction update, a milestone has moved, costs are changing, or the client needs to make a time-sensitive decision.
You'll need
- Project context
- Completed work
- Schedule status
- Budget and changes
- Risks and constraints
- Client actions
You'll get
- A status rating supported by current facts
- Completed and upcoming work separated
- Every schedule movement quantified or marked pending
- Approved, pending, and potential costs kept distinct
- Each material risk paired with a response and checkpoint
- Each client action paired with a deadline and consequence
By the end of this playbook
You will have:
- A status rating supported by current facts
- Completed and upcoming work separated
- Every schedule movement quantified or marked pending
- Approved, pending, and potential costs kept distinct
- Each material risk paired with a response and checkpoint
- Each client action paired with a deadline and consequence
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Project: Oak Street kitchen renovation, May 6-10. Plumbing rough-in passed inspection. Electrical is two working days behind after a late lighting revision, but a second electrician is scheduled Friday. Drywall is forecast for May 20 if electrical inspection passes May 17. Change Order 4 for $1,850 is approved. Added outlet pricing is pending. Tile may exceed its allowance by about $900. The faucet is backordered. Client approval of added outlet pricing is needed by May 14 or drywall may move at least two working days.
Sample assembled prompt
Subject: Oak Street Weekly Update -... Electrical rough-in is currently two working... A second electrician is scheduled Friday... Drywall remains forecast for May 20,... Completed this period - Completed plumbing... - Passed plumbing inspection on May... - Confirmed the appliance delivery window. Next period - Complete electrical rough-in. - Complete electrical inspection, currently planned... - Prepare for drywall based on... Schedule Electrical rough-in is two working... The current recovery step is a... Drywall is forecast for May 20... This remains a forecast, not a... Budget and changes - Approved: Change... - Pending: Price for added under-cabinet... - Possible exposure: Tile selection may... The final amount remains pending selection... Risks and constraints The selected faucet... We're checking availability and compatible alternatives. The next update will be provided... If availability remains unresolved, countertop templating... Client decision needed Please provide written... Approval after May 14 may move... Please reply with any corrections to... Internal pre-send check - Confirm the... - Verify that the second electrician... - Attach or reference the outlet... - Confirm that manufacturer specifications are...