Made for General Contractors
Write an Owner-Ready Change Order
35 min
Intermediate
Communication
Communicate Better
Draft a complete change order with traceable costs, schedule impact, exclusions, and clear approval terms.
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Use this when
A requested, discovered, or directed change needs written owner approval before added work proceeds or final costs are billed.
You'll need
- Project context
- Reason for change
- Revised scope
- Cost details
- Schedule effect
- Exclusions and assumptions
- Approval terms
You'll get
- Every scope addition, deletion, and credit stated clearly
- Every cost tied to a visible calculation or supporting source
- Contract sum and schedule adjustments stated separately
- Exclusions, assumptions, and pending items labeled
- Approval deadline and authorization terms included
- Submission email and attachment checklist prepared
By the end of this playbook
You will have:
- Every scope addition, deletion, and credit stated clearly
- Every cost tied to a visible calculation or supporting source
- Contract sum and schedule adjustments stated separately
- Exclusions, assumptions, and pending items labeled
- Approval deadline and authorization terms included
- Submission email and attachment checklist prepared
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Project: Oak Street Office Renovation. Owner: Ridgeway Properties. Change Order 006. Owner requested six floor outlets in Conference Room 201 after furniture coordination. Electrical subcontractor quote: $6,850. Scanning and coring: $1,200. Patching allowance: $900. General conditions: $450. Markup: 10 percent on subcontracted work. Three added working days. Approval required by June 3.
Sample assembled prompt
CHANGE ORDER 006 - PENDING OWNER... Revised scope: Provide six floor boxes,... Cost breakdown: Electrical subcontractor: $6,850 Scanning... Schedule adjustment: Add three working days,... Exclusions: Furniture power whips, after-hours work,... Approval: A signed change order authorizes... Delayed approval may affect the carpet...