Made for General Contractors
Control Change Orders Before Work Starts
90 min
Advanced
Communication
Improve Operations
Price scope changes, document their effects, secure written approval, and release the work without exposing the job to avoidable cost or schedule risk.
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Use this when
A client, designer, inspector, subcontractor, or field condition changes the contracted work, and crews shouldn't proceed without clear commercial authorization.
You'll need
- Project and change reference
- Contract and approval rules
- Original contracted scope
- Requested or discovered change
- Cost backup
- Schedule and field conditions
- Current work status
- Required decision and deadline
You'll get
- The change source, date, location, and classification recorded
- Original and changed scope separated clearly
- Every price component supported or marked as an allowance
- Schedule effects documented with assumptions and affected activities
- Required notices, backup, and approval path identified
- Change order and approval message ready to send
By the end of this playbook
You will have:
- The change source, date, location, and classification recorded
- Original and changed scope separated clearly
- Every price component supported or marked as an allowance
- Schedule effects documented with assumptions and affected activities
- Required notices, backup, and approval path identified
- Change order and approval message ready to send
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Project: Riverside Office Renovation, PCO-017. The architect added a second break-room sink after plumbing rough-in. The base scope includes one sink and excludes plumbing relocation. Plumber quote is $2,850, cabinet revision is $1,460, carpentry is 12 hours at $68, and materials are $325. Contract markup is 10 percent on subcontractors and 15 percent on self-performed work. Cabinets release Friday, drywall starts Monday, and approval is needed Thursday by 3:00 p.m. Work hasn't started and is on hold.
Sample assembled prompt
Recommended path: fixed-price change order subject... Base direct cost: - Plumbing subcontractor:... - Potential impact: up to five...