01
Separate the new work
Compare the request line by line with the agreed deliverables, limits, and exclusions.
Made for Independent Contractors
Handle a Change Request
Also useful for: people in Freelancers
35 min
Intermediate
Business & Entrepreneurship
Have a Money Conversation
Turn a client's added request into a priced, scheduled change that both sides approve in writing.
We'll use them to write your prompt.
Completed ✓
Make Your Play
Give us the situation. We’ll build the prompt.
Protect your time and pay by separating extra work from the original agreement before the project moves forward.
Your answers save as you type.
What you'll do
This is the plan inside your prompt. Add your details first. Then follow these steps with ChatGPT or Claude.
02
List the work behind the change
Break the added request into tasks so the price and timing cover the full effort.
03
Calculate the added price
Price the added tasks using the chosen method and the agreement's change terms.
04
Reset the schedule
Show how the added work changes milestones, delivery dates, and required client response dates.
05
Set the approval terms
Turn the scope, price, and schedule decisions into terms that can be approved in writing.
06
Send the client message
Package the change into a direct message that gives the client a clear decision.
Make Your Play
Handle a Change Request
Tell us what the prompt needs to know
Start with the questions below. Each answer personalizes the playbook and builds the prompt you’ll use at the end.
Your situation
Paste the agreed deliverables, limits, revision rounds, exclusions, and acceptance terms. Upload the agreement if that is easier.
0/10000
Paste or describe exactly what the client asked to add, remove, revise, or speed up.
0/10000
Enter the original project price before this change.
Select how you plan to price work outside the original scope.
Enter the hourly rate used for extra work, or enter 0 if it doesn't apply.
List the current milestones, deadlines, booked work, and any dates the requested change could affect.
0/10000
Paste the clauses covering changes, extra fees, deposits, approvals, client delays, and schedule changes.
0/10000
This playbook was updated. Review your inputs before copying.
What you'll do
Check a step when you finish it.
01
Separate the new work
Compare the request line by line with the agreed deliverables, limits, and exclusions.
02
List the work behind the change
Break the added request into tasks so the price and timing cover the full effort.
03
Calculate the added price
Price the added tasks using the chosen method and the agreement's change terms.
04
Reset the schedule
Show how the added work changes milestones, delivery dates, and required client response dates.
05
Set the approval terms
Turn the scope, price, and schedule decisions into terms that can be approved in writing.
06
Send the client message
Package the change into a direct message that gives the client a clear decision.
Fill in the fields above to generate your prompt preview.
Assembled prompt
Beginner instructions
Paste the original scope and the client’s exact request. Use “Not stated” for missing details. Check every amount and date before sending the draft.
Advanced instructions
Replace rough labor estimates with task-level hours, add any outside costs or rush fees allowed by the agreement, and confirm how the change affects dependent milestones and payment dates.
Use this when
A client asks for added work, revised deliverables, more rounds, or a deadline change after the project has started.
You'll need
- Agreed scope
- Requested change
- Original project price
- Extra work pricing method
- Hourly rate
- Current schedule
- Agreement terms
You'll get
- Original and added work separated
- Extra cost calculated
- Schedule effect stated
- Client responsibilities listed
- Approval terms written
- Work held until written approval
By the end of this playbook
You will have:
- Original and added work separated
- Extra cost calculated
- Schedule effect stated
- Client responsibilities listed
- Approval terms written
- Work held until written approval
Examples
Progress 1 of 6