Made for General Contractors
Move a Change From Request to Approval
90 min
Advanced
General Contractor
Improve Operations
Career outcome:
Avoid Professional Risk
Route an owner request or field condition through impact review, written approval, crew release, and project record updates.
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Use this when
An owner requests different work, a concealed condition changes the plan, or a design revision affects cost, time, or trade coordination.
You'll need
- Change summary
- Request source
- Contract route
- Current work status
- Relevant contract terms
- Scope evidence
- Cost details
- Schedule details
- Approval authority
- Required response date
- Relationship concerns
You'll get
- The change source and changed scope documented
- Contract notice and authorization requirements checked
- Cost support and credits reconciled
- Schedule effects tied to affected activities
- Assumptions, exclusions, and open items stated
- Written approval or contract-based direction recorded
By the end of this playbook
You will have:
- The change source and changed scope documented
- Contract notice and authorization requirements checked
- Cost support and credits reconciled
- Schedule effects tied to affected activities
- Assumptions, exclusions, and open items stated
- Written approval or contract-based direction recorded
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Change summary: The owner requested taller storefront doors after framing was complete. Request source: Owner request Contract route: Change order before work Current work status: Affected work paused Relevant contract terms: Written owner approval is required before changed work. Itemized backup and schedule impact are required. Scope evidence: Issued detail A8.3, owner email, RFI 27, revised sketch SK-14, and field photos. Cost details: Door subcontractor quote of $8,600, estimated framing rework of 24 labor hours, and original material credit pending. Schedule details: Six-week fabrication lead time. Storefront close-in and final inspection may move by ten workdays. Approval authority: Owner signs the change. Project executive approves internal exposure. Superintendent receives the field release. Required response date: October 2 to preserve the fabrication slot. Relationship concerns: The owner views the request as a small substitution and may dispute rework costs.
Sample assembled prompt
CHANGE STATUS Recommended route: Hold changed... Decision deadline: October 2. Reason: The contract requires approval before... SCOPE DIFFERENCE Original: Storefront doors shown... Revised: Taller doors shown on SK-14. Added work: Revised fabrication, framing rework,... Open point: Confirm whether hardware or... PRICE REVIEW Supported: $8,600 subcontractor quote. Pending: Original material credit, framing labor... Risk flag: Don't present a... SCHEDULE REVIEW Known constraint: Six-week fabrication... Potential impact: Ten workdays to storefront... Required proof: Updated activity path, available... OWNER DECISION Option 1: Approve by... Option 2: Keep the specified doors... Option 3: Approve design work now... WORK GATE No revised door release...