Made for Independent Contractors
Price and Approve a Change Order
Also useful for: people in Entrepreneurship
35 min
Intermediate
Business & Entrepreneurship
Earn More
Document changed work, calculate the price and timeline impact, and send a clear approval request before taking on the extra work.
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Use this when
A client asks for added work, removes part of the job, changes a requirement, requests another revision, or causes a delay that affects your cost or schedule.
You'll need
- Project details
- Original scope
- Requested change
- Cost and time details
- Pricing method
- Schedule effect
- Approval and payment terms
You'll get
- Original and changed scope separated
- Added and removed work documented
- Net price adjustment calculated
- Schedule effect stated
- Exclusions and assumptions listed
- Written approval request ready to send.
By the end of this playbook
You will have:
- Original and changed scope separated
- Added and removed work documented
- Net price adjustment calculated
- Schedule effect stated
- Exclusions and assumptions listed
- Written approval request ready to send.
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
Project: Three custom built-in shelving units for a residential client. Original scope: Painted units with open shelves, standard pulls, one revision, delivery, and two installation days. Change: Add doors to all units, upgrade to brass pulls, and remove one shelf. Costs: 12 added labor hours at $65, $420 for doors, $180 for hardware, $95 for an extra visit, less $105 saved from the removed shelf. Pricing method: Fixed price. Schedule: Three added fabrication days and completion moved to May 19. Terms: Approval by May 5, 50% deposit at approval, no changed work before payment.
Sample assembled prompt
CHANGE ORDER: Built-In Shelving Door and... - Supply and install brass pulls. - Complete one added site visit... Removed work: - Remove one open... Price adjustment: - Added labor: $780... Final completion moves to May 19... Approval: Changed work will begin after...