01
Collect every open request
You bring new requests and unfinished items into one intake list before deciding what to do first.
Made for Administrators
Run Your Daily Request Intake Queue
Also useful for: people in Government
30 min
Intermediate
Government
Administrator
Get Organized
Career outcome:
Improve Productivity
You sort requests from email, chat, forms, and verbal handoffs into one working queue you can review and update throughout the day.
We'll use them to write your prompt.
Completed ✓
Make Your Play
Give us the situation. We’ll build the prompt.
Stop relying on memory or inbox position.
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What you'll do
This is the plan inside your prompt. Add your details first. Then follow these steps with ChatGPT or Claude.
02
Check each request for missing facts
You separate requests that are ready to act on from requests that need details or approval.
03
Set urgency without guessing
You apply your actual workplace rules instead of treating every new or senior request as urgent.
04
Assign the next action
You turn each request into a concrete move that can be completed, delegated, scheduled, or followed up.
05
Send controlled acknowledgments
You confirm receipt and set expectations without promising dates or outcomes you haven't verified.
06
Work the queue and close the loop
You review the queue at set points, update stalled work, and record enough closure detail to prevent repeat questions.
Make Your Play
Run Your Daily Request Intake Queue
Tell us what the prompt needs to know
Start with the questions below. Each answer personalizes the playbook and builds the prompt you’ll use at the end.
Your situation
Paste your requests from email, chat, forms, meeting notes, or verbal handoffs. Include the received date and requester when you have them.
0/10000
Add your rules for urgency, escalation, response times, approvals, and sensitive requests.
0/10000
State your available work time, fixed commitments, and any known limits for today.
0/10000
Choose the format you will use to maintain your request queue.
Paste your open queue if you need to update existing requests instead of starting fresh.
0/10000
This playbook was updated. Review your inputs before copying.
What you'll do
Check a step when you finish it.
01
Collect every open request
You bring new requests and unfinished items into one intake list before deciding what to do first.
02
Check each request for missing facts
You separate requests that are ready to act on from requests that need details or approval.
03
Set urgency without guessing
You apply your actual workplace rules instead of treating every new or senior request as urgent.
04
Assign the next action
You turn each request into a concrete move that can be completed, delegated, scheduled, or followed up.
05
Send controlled acknowledgments
You confirm receipt and set expectations without promising dates or outcomes you haven't verified.
06
Work the queue and close the loop
You review the queue at set points, update stalled work, and record enough closure detail to prevent repeat questions.
Fill in the fields above to generate your prompt preview.
Assembled prompt
Beginner instructions
You can paste a short list of requests copied from your inbox or notes. Remove private details you don’t need for sorting. Review every urgency rating and acknowledgment before you send or act on it.
Advanced instructions
You can run this workflow in two passes. First, process new requests and update existing items. Then compare the ranked queue with your calendar and capacity. Add your own service targets, escalation rules, request categories, and closure codes when your workplace already uses them.
Use this when
Use this at the start of your day, after a busy meeting block, or whenever requests are arriving through several channels and work is getting hard to track.
You'll need
- Incoming requests
- Priority rules
- Working capacity
- Queue format
- Current queue
You'll get
- One queue containing every active request
- Each request has a status, urgency level, next action, owner, and follow-up date
- Each acknowledgment reviewed
- Blocked work from ready work separated
- Completed items with closure details marked
By the end of this playbook
You will have:
- One queue containing every active request
- Each request has a status, urgency level, next action, owner, and follow-up date
- Each acknowledgment reviewed
- Blocked work from ready work separated
- Completed items with closure details marked
Examples
Progress 1 of 6