01
Define the meeting decisions
You turn a broad clarification meeting into a short list of decisions or confirmations needed for your next design move.
Made for Architects
Run Your First Brief-Clarification Meeting
Also useful for: Project Managers, people in Creative
90 min
Advanced
Creative
Architect
Communicate Better
Career outcome:
Avoid Professional Risk
Build a meeting plan, ask targeted questions about requirements and adjacencies, settle conflicting statements, and send a written record of decisions and open items.
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Completed ✓
Make Your Play
Give us the situation. We’ll build the prompt.
You prevent vague requirements from turning into design rework.
Your answers save as you type.
What you'll do
This is the plan inside your prompt. Add your details first. Then follow these steps with ChatGPT or Claude.
02
Sort facts, assumptions, conflicts, and gaps
You separate what is known from what only sounds settled so your meeting doesn't treat assumptions as requirements.
03
Check decision authority
You identify who can provide information, shape a choice, and approve each important decision.
04
Build your question sequence
You prepare questions that move from project purpose to space, flow, constraints, tradeoffs, and approval.
05
Prepare the timed agenda
You assign time to the issues that matter most and protect time for decisions and recap.
06
Open with scope and rules
You make the purpose, available decisions, and recording method clear before discussion expands.
07
Test requirements and adjacencies
You turn broad preferences into usable requirements and check how people, materials, privacy, security, and services need to move.
08
Resolve conflicting statements
You expose tradeoffs without forcing agreement that your participants aren't ready or authorized to give.
09
Read back the record
You verify your notes while everyone is present instead of relying on later corrections.
10
Send the follow-up and update the brief
You convert your discussion into a traceable record that directs the next design action.
Make Your Play
Run Your First Brief-Clarification Meeting
Tell us what the prompt needs to know
Start with the questions below. Each answer personalizes the playbook and builds the prompt you’ll use at the end.
Your situation
Describe your project, its purpose, location context, scale, and the immediate design work ahead.
0/10000
Choose your current stage so your questions stay appropriate to the decisions available now.
List who will attend, what each person knows, and what each person can approve.
0/10000
Paste your known requirements, room list, goals, operational needs, or prior instructions.
0/10000
List your known site, existing-building, budget, schedule, approval, technical, or operational limits.
0/10000
List unclear terms, missing decisions, competing requests, and statements that may conflict.
0/10000
Enter the total number of minutes available for your meeting.
This playbook was updated. Review your inputs before copying.
What you'll do
Check a step when you finish it.
01
Define the meeting decisions
You turn a broad clarification meeting into a short list of decisions or confirmations needed for your next design move.
02
Sort facts, assumptions, conflicts, and gaps
You separate what is known from what only sounds settled so your meeting doesn't treat assumptions as requirements.
03
Check decision authority
You identify who can provide information, shape a choice, and approve each important decision.
04
Build your question sequence
You prepare questions that move from project purpose to space, flow, constraints, tradeoffs, and approval.
05
Prepare the timed agenda
You assign time to the issues that matter most and protect time for decisions and recap.
06
Open with scope and rules
You make the purpose, available decisions, and recording method clear before discussion expands.
07
Test requirements and adjacencies
You turn broad preferences into usable requirements and check how people, materials, privacy, security, and services need to move.
08
Resolve conflicting statements
You expose tradeoffs without forcing agreement that your participants aren't ready or authorized to give.
09
Read back the record
You verify your notes while everyone is present instead of relying on later corrections.
10
Send the follow-up and update the brief
You convert your discussion into a traceable record that directs the next design action.
Fill in the fields above to generate your prompt preview.
Assembled prompt
Beginner instructions
You can paste rough notes instead of a polished brief. Before your meeting, highlight the five questions that could most affect area, circulation, cost, approvals, or schedule. During your meeting, read back each decision before moving on.
Advanced instructions
You can add traceable requirement IDs, source references, confidence levels, and downstream design effects. Separate binding constraints from preferences, test each major adjacency against operational flow, and flag decisions that require consultant, authority, or client validation.
Use this when
Use this before concept design, after receiving an incomplete brief, when stakeholder requests conflict, or when your team can't tell which requirements should guide the next design move.
You'll need
- Project summary
- Project stage
- Meeting participants
- Current brief
- Known constraints
- Open issues
- Meeting length
You'll get
- A timed agenda, prioritized questions, and clear decision goals
- Requirements, constraints, stakeholders, and adjacencies tested
- Each decision, conflict, owner, and due date recorded
- A follow-up record ready to send, with confirmed points clearly separated from unresolved items.
By the end of this playbook
You will have:
- A timed agenda, prioritized questions, and clear decision goals
- Requirements, constraints, stakeholders, and adjacencies tested
- Each decision, conflict, owner, and due date recorded
- A follow-up record ready to send, with confirmed points clearly separated from unresolved items.
Examples
Progress 1 of 10