Made for Architects
Send a Client Change Notice That Gets a Decision
Also useful for: Project Managers, people in Creative
Create a decision-ready change notice that records what your client requested, what you understand, how the change may affect your services, and what must happen next.
Create a free account to save your progress and use this Playbook.
Use this when
Use this after your client requests a design change that may affect drawings, coordination, consultant work, milestones, construction cost, or your fee. You can also use it when a verbal request needs a formal written record.
You'll need
- Project context
- Client change request
- Current understanding
- Project phase
- Affected services
- Schedule impact
- Fee or cost impact
- Exclusions and assumptions
- Required approvals
- Response deadline
You'll get
- A dated written record of the request, a clear description of the proposed change, labeled schedule and cost ranges, stated exclusions and assumptions, named approvals, three response choices, and a response deadline
- Also checked that the notice doesn't accidentally authorize work or present estimates as confirmed facts.
By the end of this playbook
You will have:
- A dated written record of the request, a clear description of the proposed change, labeled schedule and cost ranges, stated exclusions and assumptions, named approvals, three response choices, and a response deadline
- Also checked that the notice doesn't accidentally authorize work or present estimates as confirmed facts.
Sample
This is sample data, not your prompt. Pro unlocks this higher-stakes Playbook. On Free Playbooks you can still copy the assembled prompt into any AI.
Sample input
You are working on the Northside Community Library renovation at the 90 percent construction document milestone. On May 6, your client asked by email to combine two enclosed study rooms into one open collaboration area. You expect revisions to architectural plans, electrical layouts, lighting controls, reflected ceiling plans, finishes, furniture coordination, and acoustic treatment. You estimate five to eight business days after approval and an additional professional fee of $4,500 to $6,500. You don't yet have contractor pricing. You exclude permit fees, furniture purchasing, and concealed-condition work. You need written approval from the client project manager and additional-services authorization from the owner's representative by May 10. Without approval, you will continue with the currently approved layout.
Sample assembled prompt
Subject: Decision required by May 10... Your requested change is currently understood... Your change is expected to require... Your May 24 permit submission may... Your estimated additional professional fee is... Your construction cost impact isn't... Your estimate excludes permit fees, furniture... Your estimate assumes the overall room... Please reply with one of these... You approve the change as described... 2. You request an amendment and... 3. You decline the change and... Your written response is needed from... Without that approval, your project documents... This notice doesn't authorize revised...